The Role

The Executive Coordinator will work closely with the President, Steering Committee, Clown Doctors and other volunteers to support the effective day-to-day functioning and continued development of Dr Klown.

This will be a hands-on role, combining coordination, administration, stakeholder engagement, project implementation and organisational development.

Key responsibilities will include:

• coordinating the day-to-day organisational activities of Dr Klown;
• supporting the President and Steering Committee in implementing agreed strategy, priorities and decisions;
• coordinating existing programmes and supporting the development of new areas of activity;
• maintaining effective communication with Clown Doctors, volunteers and other members of the organisation;
• supporting volunteer recruitment, training, engagement and deployment;
• coordinating relationships with hospitals, healthcare professionals, public authorities and other institutional stakeholders;
• maintaining and developing relationships with sponsors, supporters and corporate partners;
• supporting fundraising initiatives, sponsorship proposals, grants and other funding opportunities;
• coordinating projects, events, campaigns and organisational initiatives;
• supporting administrative, governance, reporting and record-keeping requirements;
• assisting in the development of procedures and organisational structures required to support Dr Klown’s growth; and
• monitoring progress against agreed objectives and ensuring that actions are followed through to completion.

The role will require someone who is comfortable dealing with both strategic priorities and practical matters, and who can move effectively between volunteers, projects, stakeholders and day-to-day organisational needs.

The Person

We are looking for an organised, proactive and dependable individual with strong interpersonal skills and the ability to get things done.

The successful candidate will ideally have:

• strong organisational, administrative and coordination skills;
• the ability to manage multiple priorities and follow them through to completion;
• excellent interpersonal and communication skills;
• confidence in dealing with volunteers, professionals, sponsors, public authorities and other stakeholders;
• experience in coordination, administration, operations, project management, organisational development or a comparable role;
• good written and spoken Maltese and English;
• sound digital and general administrative skills;
• initiative, sound judgement and a practical problem-solving approach; and
• a genuine commitment to the values and mission of Dr Klown.

A background, experience or strong interest in theatre, drama, acting, performance or the creative arts would be considered an advantage, particularly when combined with strong organisational and administrative skills.

Experience within the voluntary, charitable, healthcare or social sector would be considered an advantage, as would experience in fundraising, sponsorship, stakeholder management or project coordination.

Above all, we are looking for someone who can work effectively within the culture of a volunteer-led organisation: professional and accountable in the way they operate, while remaining collaborative, practical and respectful of the contribution made by volunteers.

Position within the Organisation

The Executive Coordinator will report to the President and Steering Committee of Dr Klown, who retain responsibility for the governance and strategic direction of the organisation.

The purpose of the role is to provide continuity, coordination and executive support as Dr Klown grows. It is intended to strengthen and support the organisation’s volunteers, not replace the voluntary leadership and contribution on which Dr Klown is built.

Employment

This is a paid position.

The employment arrangement, working hours and remuneration will be determined according to the requirements of the role and the experience of the successful candidate.

Some flexibility will be required, as certain Dr Klown activities, meetings and events may take place outside conventional office hours.

Applications

Interested candidates are invited to submit:

• a curriculum vitae; and
• a short covering letter explaining their interest in the role, the experience they would bring to Dr Klown, and why they believe they would be suited to working within a volunteer-led organisation.

Applications should be submitted by 12 October to president@drklown.org

Shortlisted candidates will be invited to an interview with representatives of Dr Klown’s Steering Committee.

Dr Klown Malta – VO/0582